Webelos Woods

January 14-16, 2022

Bovay Scout Ranch
3450 County Road 317 
Navasota, TX 77868

Webelos Woods is a weekend event designed to introduce Webelos Scouts (4th and 5th grade) and their family to some of the exciting adventures of Scouts BSA. The event is filled with fun activities, intriguing demonstrations, and plenty of outdoor excitement. The purpose of Webelos Woods is to showcase the Scout tenants of a youth-led troop and the patrol method.




Fourth grade Webelos Scouts will have the opportunity to visit the archery range and work on various Webelos Scout and Arrow of Light Adventures. Fifth grade Webelos Scouts will have the opportunity to visit the BB gun range and work on various Scouting skills directly from the Scouts BSA Handbook.

There will be Arrow of Light Ceremony teams on-hand Saturday to conduct crossover ceremonies for the 5th grade Webelos Scouts who have earned the Arrow of Light rank. Packs and troops may camp the entire weekend and arrive Friday night and depart Saturday morning.

All activities are led by Texas Skies District troops. Troops are asked to review the options available from the email sent to Scoutmasters to solicit volunteers.

Parents can about Webelos to Scout transition, including some questions to ask when visiting a troop, at www.shac.org/webelos. Find area troops at www.shac.org/join-troop.

Registration

Registration is typically completed by the Webelos leader or unit leader. Individuals can register if their den is not attending. At checkout, pay with a credit card or electronic check. Council refund policy

Before registering, have the names of each participant. There is no onsite registration.

$15   Webelos Scouts
$15 Extra fee for Arrow of Light Ceremony
(limited to 130 participants)
$5 Scouts in troops or crews; adults; siblings,
$0 Saturday evening guest for Arrow of Light ceremony

Registration is a two-step process:

Step 1: RSVP:  Every unit needs to RSVP by December roundtable to let the event staff know whether the unit is attending. Estimated numbers are provided to the council so the district can reserve the appropriate number of campsites and program areas for the event. Please let us know if this number changes significantly before the event. 

Step 1: RSVP         Scouts in Troops Staff Application

Step 2: Payment: The cost is $15 per Scout and $5 per adult and includes a patch and camping fees. This is an event for Webelos Scouts. Siblings are permitted to and attend may participate at stations as space is available and age-appropriate; there is not a separate program for siblings. Registration is completed online with a credit card or electronic check. Payment must be made by 12/31/22; there is no onsite registration. Council refund policy.

 Step 2: Payment  Program  Schedule  What to Bring  Rules  Contacts  Event Feedback

Program

There will be separate rotations for 4th-grade and 5th-grade Webelos Scouts. All Webelos Scouts will participate in activities with the den in which they are registered. For mixed-grade dens, the den leader can choose which track the den will participate. Rotation assignments will be distributed at check-in, patrol leaders' conference, and during morning announcements.

The Webelos Woods program offers a variety of popular activities. Some sessions will include specific adventure requirements in a show-and-do format, while others will introduce the Webelos Scouts to skills useful in the Scout program. Although some of these sessions will involve activities that correspond to adventure requirements, the Webelos Woods instructors will not sign-off on any requirements. The responsibility and authority to sign-off on advancements rest solely on the Webelos leader.

Individual Webelos Scouts should not be wandering the area beyond the main events areas. During program sessions, all Webelos Scouts should be with their den in their assigned session. To reduce the amount of walking required and conserve time between activity sessions, groups of dens will move together from one session to the next, and all sessions will be arranged for easy movement.

Rotation assignments will be distributed at check-in, patrol leaders conference, and during morning announcements.

The Webelos Woods program offers a variety of popular activities. Some sessions will include specific adventure requirements in a show-and-do format, while others will introduce the Webelos Scouts to skills useful in the Scout program. Although some of these sessions will involve activities that correspond to adventure requirements, the Webelos Woods instructors will not sign-off on any requirements. The responsibility and authority to sign-off on advancements rest solely on the Webelos leader.

4th Grade Program       5th Grade Program       Arrow of Light Ceremony

Arrow of Light Ceremonies

Pre-registration is required for any 5th grade Webelos Scout who wants to participate in the Arrow of Light ceremony. The Webelos Scout does not have to participate in the Saturday program or camp. Arrows will be provided as part of the ceremony. It is the responsibility of the Webelos den leader to verify that the requirements have been met. If the pack leadership chooses to award the Arrow of Light badge at the ceremony, the leadership should bring the awards. Individual, personalized arrows provided by the Scout cannot be used within the ceremony.

All Webelos Scouts participating in the ceremony will receive a colored wristband from the pack designated leader. The wristband will designate which ceremony the Scout is assigned. Webelos Scouts cannot be added after registration closes. Arrows are purchased and ceremony assignments are done immediately after registration closes.

The Arrow of Light ceremony is the pinnacle of a Cub Scout’s experience. There will be evening ceremonies and at least one daytime ceremony for those that are not camping or prefer a daylight ceremony.  Attending a daylight ceremony would be in lieu of one of the hourly rotations for the 5th grade Webelos Scout.

4th grade Webelos Scout Program

Archery

First Aid

  • First Responder #3. Show how to help a choking victim.
  • First Responder #5a, 5b, 5d, 5f, and 5h. Demonstrate how to treat at least five of the following: cuts and scratches, burns and scalds, blisters on the hand or foot, bites and stings of other insects, and nosebleed.

Fire Safety

  • Cast Iron Chef #3. Use tinder, kindling, and fuel wood to demonstrate how to build a fire in an appropriate outdoor location. If circumstances permit and there is no local restriction on fires, show how to safely light the fire, under the supervision of an adult. After allowing the fire to burn safely, safely extinguish the flames with minimal impact to the fire site.
  • Castaway #1b.​ With the help of an adult, demonstrate one way to light a fire without using matches.

Awareness

  • Aware and Care #1. Develop an awareness of the challenges of the blind or visually impaired through participation in an activity that simulates blindness or visual impairment. Alternatively, participate in an activity that simulates the challenges of being deaf or hard of hearing.
  • Aware and Care #2. Engage in an activity that simulates mobility impairment. Alternatively, take part in an activity that simulates dexterity impairment.

Knots

  • Outdoor #4a or 3b (partial). Show how to tie a bowline. Explain when this knot should be used and why. Teach it to another Scout who is not a Webelos Scout.
  • Scouting Adventure #5a.​ Show how to tie a square knot, two half hitches, and a taut-line hitch. Explain how each knot is used.

Hiking

  • Webelos Walkabout #5. Describe and identify from photos any poisonous plants and dangerous animals or insects you might encounter on your hike or activity.
  • Castaway #2c. Discuss what to do if you become lost in the woods. Tell what the letters “S-T-O-P” stand for. Tell what the universal emergency signal is. Describe three ways to signal for help. Demonstrate one of them. Describe what you can do to help rescuers find you.

Tools

  • Build It #1. Learn about some basic tools and the proper use of each tool. Learn about and understand the need for safety when you work with tools.

Additional Requirements Completed

  • Scouting Adventure #4. With your Webelos den leader, parents, or guardian, participate in a troop’s campout or other outdoor activity. Use the patrol method while on the outing.  

5th grade Webelos Scout Program

BB Shooting

Cooking

  • Meal planning. Scout Handbook 13th Edition – Pages 290-300.
  • Duty rosters. Scout Handbook 13th Edition – Pages 304-307.
  • Cleaning up after meals (three-pot clean up, leftovers, and dishwater). Scout Handbook 13th Edition – Pages 304-307.
  • Navigation

  • Measuring distances, heights, and widths. Scout Handbook 13th Edition – Pages 328-331.

Tools

  • Tripod lashing (clove hitch). Scout Handbook 13th Edition – Page 377.

  • Scouting Adventure #5a. Show how to tie a square knot, two half hitches, and a taut-line hitch. Explain how each knot is used. Scout Handbook 13th Edition – Pages 365 - 367.

Fire Safety

  • Cast Iron Chef #3. Use tinder, kindling, and fuel wood to demonstrate how to build a fire in an appropriate outdoor location. If circumstances permit and there is no local restriction on fires, show how to safely light the fire, under the supervision of an adult. After allowing the fire to burn safely, safely extinguish the flames with minimal impact to the fire site.

  • Castaway #1b. With the help of an adult, demonstrate one way to light a fire without using matches.

First Aid

  • First Responder #3. Show how to help a choking victim. Scout Handbook 13th Edition – Pages 120-121.

  • First Responder #5a, 5b, 5d, 5f, and 5h. Demonstrate how to treat at least five of the following: Cuts and scratches, Burns and scalds, Blisters on the hand or foot, Bites and stings of other insects, and Nosebleed. Scout Handbook 13th Edition – Pages 125-126, 131, and 136.

Hiking

  • The Scouting basic essentials (day pack). Scout Handbook 13th Edition – Pages 238-239

  • Webelos Walkabout #5. Describe and identify from photos any poisonous plants and dangerous animals or insects you might encounter on your hike or activity. .

  • Castaway #2c. Discuss what to do if you become lost in the woods. Tell what the letters “S-T-O-P” stand for. Tell what the universal emergency signal is. Describe three ways to signal for help. Demonstrate one of them. Describe what you can do to help rescuers find you.

Additional Requirements 

  • Scouting Adventure #4. With your Webelos den leader, parents, or guardian, participate in a troop’s campout or other outdoor activity. Use the patrol method while on the outing.

Campsite Inspection

Each den/pack camping area will be inspected during daylight hours on Saturday by the service troop. The den/pack receiving the highest score will be recognized and awarded at the Saturday night campfire.

 

Inspection Item

Max Points

Pack Flag displayed 10
American Flag displayed 10
Campsite free of litter 20
Tents properly set-up, staked and closed against rain 20
Meal menu posted 10
Duty roster posted 10
Garbage in bags and protected from animals 20
Cooking gear clean and properly stored 10
Food properly stored from animals 15
First aid kit available and easy to locate 20
Water bucket at fire ring and filled 15
Campfire cold-out, if unattended  15

Interfaith Worship Service

The Scout Law teaches, “A Scout is reverent. A Scout is reverent toward God. They are faithful in their religious duties. They respect the beliefs of others.” It is important that Scouts be taught to recognize the beliefs of other Scouts and to respect those beliefs. An interfaith service, respectful of all religions will be held on Sunday at 8:30 am. All Scouts, leaders, and parents are encouraged to attend. The location will be announced at the leader's meeting on Friday night.

Pack / Den Flags 

Each pack/den should bring its own pack/den flag to post in the campsite; however, there will be no flag competition.

Pack / Den Spirit 

Each pack/den should have a yell and demonstrating it during the events portion of Saturday is encouraged.

What to Bring

              

Suggested Pack Equipment 

  • Dining fly or canopy
  • Firewood
  • Den/pack flags
  • First aid kit
  • Folding table
  • Lanterns – propane or battery for campsite
  • Stove – small propane
  • Meals (see suggestions below)
  • Cooking gear – pots, pans, utensils, food
  • Cleaning gear – dishwashing soap, buckets
  • Water containers for hauling and holding (e.g., 5-gallon container with lid)
  • Trash bags (Small for restrooms; 55-gallon for campsite)
  • Den menu and duty roster posted in campsite
  • Fire extinguisher
  • Scout Handbook

Paperwork

  • Arrow of Light badges for Webelos Scouts participating in the ceremony
  • Copy of registration reservation confirmation (email receipt)
  • Copy of Youth Protection Training (YPT) certificates for each adult (taken within the last two years)
  • Copy of Hazardous Weather Training certificate for one adult per unit or individual registration (taken within the last two years at my.scouting.org)
  • Copy of BSA Health and Medical form (part A&B, insurance card front and back) for every attendee

Suggested Personal Equipment 

  • Ground cloth
  • Tent
  • Sleeping bag
  • Extra blanket
  • Pillow
  • Mess kit with utensils
  • Drinking cup / bottle to carry during the day
  • Field uniform (Scout uniform)
  • Activity uniform (Scout t-shirt)
  • Clothing appropriate for weather
  • Closed-toed shoes
  • Jacket/sweatshirts 
  • Rain gear
  • Hat
  • Toiletries – soap, towel, toothpaste, toothbrush, comb, deodorant
  • Personal medications
  • Pajamas or sleeping clothes
    (wool, polypropylene or polyester, never cotton!) 
  • Flashlight and extra batteries
  • Camp chair
  • Webelos Handbook

Optional

  • Insect repellent
  • Ear plugs (there is a train nearby)
  • Hand sanitizer
  • Thermal underwear (pants and shirt, if cold (synthetic, polyester, nylon, polypropylene or rayon, not cotton)
  • Portable chair or camp stool 
  • Nontoxic, noncombustible, environmentally friendly hand warmers
  What NOT to bring to camp:  Alcohol, electronics/game equipment, firearms, guns and ammunition, sheath knives, fireworks, illegal drugs, liquid fuel lanterns or stoves, pets, scooters, skates, skateboards, valuables

Clothing

All Webelos Scouts and leaders should bring their field uniform (Scout uniform). Webelos Scout can wear either the khaki or dark blue shirt. Wearing a Scout uniform while traveling to and from Webelos Woods and on Saturday night for the campfire and Arrow of Light ceremonies are encouraged. During the Saturday activities, the activity uniform (Scout t-shirt) may be worn.

Be fully prepared for the weather conditions typical for this time of the year. It will rain, shine, be sunny, and cold all in the same weekend. Please bring enough clothing to be as comfortable as possible.

Closed-toed shoes (e.g., tennis shoes) are highly recommended for all Scouting events. Outdoor venues can have snakes and sticks that can injure toes. 

Winter Camping Tips

Participants are expected to come to camp prepared for variable weather. Although temperatures average between 40 to 60 degrees during winter camp, temperatures have been known to dip as low as 19 degrees and rise as high as 80 degrees.

Sources - Scouting Magazine: Winter camping tips and tricks to help you enjoy the fourth season, Eight essentials for staying warm while cold-weather campingOutdoor Smarts: How to Keep Warm in Camping's Fourth Season; Boys' Life: How to Stay Warm With the Right Winter Gear

Dressing for the cold. When dressing for cold weather, focus on a layering system including the three Ws: wicking, warmth and wind. Your base layer should be wicking (like an athletic shirt), an insulating layer should be warming (like fleece or wool) and an exterior layer should block the wind. Use clothing you have, focusing on the right combination of fabrics.

Wicking Layer or Base. Also commonly known as long underwear, the base layer is worn closest to your skin. Its main job is to wick away sweat and moisture so your skin stays dry. Wear it relatively tight to the skin and use only wool or synthetic base layers. Never use cotton because it will not keep you warm once it’s wet, whether from sweat or precipitation. These base layers come in various weights, from heavy for frigid conditions to lightweight for warmer temps and activities that cause a lot of sweating, such as strenuous hiking and cross-country skiing. It’s a good idea to have one extra pair of base layers to change into every night at camp.

Warmth Layer or Insulation. The insulation layer is worn atop the base layer and is designed to provide the majority of your insulation. It should be made of fleece, wool, down or synthetic insulation and can be a pullover, zip-up jacket or vest, depending on how much insulation you need.

Windproofing Layer or Shell. The outermost layer, the shell jacket and pants protect you from wind and wet conditions. There are two types of shells: the hard shell is a lightweight layer that’s windproof and waterproof, capable of handling heavy rain and very wet conditions; a softshell is made of a more flexible, soft-faced material that’s windproof yet highly breathable, and water-resistant enough to protect you against everything except a heavy downpour.

Mittens. Mittens are warmer than gloves. If insulated mittens get wet, they stay that way. Wool mitts worn inside leather or nylon shells are removable for faster drying. Wool gloves are needed for dexterity when cooking.

Sleeping. Be sure to change into dry clothes for sleeping — moisture retained in field clothes will cause chilling. For overnight warmth, wear wool, polypropylene or polyester (never cotton!) long johns, socks and a balaclava to bed. Place a scarf across your neck to seal drafts.

Sleeping bags. Two sleeping bags — one placed inside the other — should provide enough warmth down to about zero degrees. If you don’t have a closed-cell foam pad to use as a sleeping mat, try half-inch-thick foam carpet padding.

Ground cloth. In warmer months, a plastic ground cloth should be used inside your tent to stay dry. However, in winter, use the ground cloth beneath your tent to keep it from freezing to the ground.

Toes cold? Put on a hat. Your body loses up to half of its total heat in 40-degree temperatures. So, when it’s below freezing and your head is uncovered, you could be radiating more than three-fourths of your overall body heat from your head.

Baggy clothes are back in style at least in the freezing-cold wilderness. Your body heats itself most efficiently when it’s enveloped in a layer of warm air. If your clothes are too tight, you’re strangling the cold right out of your body. Dressing in loose layers helps aid this convection layer of air. Tight clothes or too-tight boots can also restrict blood-flow.

The three W’s. Every cold-weather camper needs to dress for the occasion. You’ll need a wicking layer (long underwear), a “warm” layer (fleece) and a “wind” layer (waterproof shell).

Stay hydrated. In winter, you may not be aware of how much you’re sweating. A gulp of ice-cold water is hardly appetizing, but it is important to keep drinking. Hot drinks and soup are a great way to replenish liquids, electrolytes, and heat. Keep extra tea bags on hand, as well as bouillon cubes, and hand out hot drinks liberally, especially at the end of the day when energy is low.

Lanterns and Stoves 

Propane-fueled lanterns and stoves may be used under adult supervision. Liquid fueled equipment using fuels such as Coleman fuel, kerosene, or white gas are prohibited. There should never be any open flames in a tent. Tent light should be provided where necessary by flashlight or battery-powered lanterns.

Fire Protection 

Each den will provide its own fire protection. One five-gallon bucket will be provided per campsite. It is recommended to bring your own fire extinguisher or supplies to put out a fire.

Water 

Bovay Scout Ranch has a readily available water supply. Each den should provide containers (with lids recommended) for transporting and containing water. Remember, each den will need water for the fire cans. Each Webelos Scout and adult should bring a personal water bottle, canteen, metal cup, etc. for use during the program sessions.

Insects and Poisonous Plants  

As always, be prepared to defend yourselves against mosquitoes, chiggers, and ticks. Be prepared to treat fire ant bites and poison ivy.

Campfires 

Wood-fueled campfires can be built in the campsites, but should only be built in camp-supplied fire pits. No ground fires should be built. Fires must be attended by at least one adult at all times and be fully extinguished before participants depart the campsite for any reason.

There is no firewood available at the camp. All firewood brought to camp must also leave with you, including partially burnt firewood.

Campsite fire rings are not designed for large bonfires, please keep fires contained and flames less than two feet above the ground. Depending on the weather, a fire ban may be active during the camping weekend. Fire bans are issued by the county fire marshal and the camp staff cannot override that decision. If a fire ban is in force during the weekend, no open fires will be allowed.

All campfire rings are to be cleaned out before departing. Campfire rings will be inspected during check-out inspection and any material left in the fire ring will be required to be cleaned and delay your departure.

Each unit will be provided with a five-gallon fire bucket. This bucket is to be filled with water and kept by the fire at all times. This is mandatory.

Cooking Fires 

Cooking fires built of charcoal should be contained within the campsite fire ring or an elevated container. No holes should be dug for fires. Metal garbage can lids, barrel bottoms or the camp-supplied fire pits should be used to contain the charcoal fires. No cooking on the ground. Liquid charcoal starters may not be used; council policy prohibits the use of liquid fuels. During a fire ban, fires of charcoal are generally allowed within the fire ring for cooking only. LP fueled stoves are acceptable. Specific requirements for cooking during a fire ban will be discussed during the patrol leader conference on Friday evening.

Meals

Each den must furnish its own food, ice, cook stove, propane, firewood, or charcoal. Cooking fires are to be in fire rings. Using the patrol method for meal planning and duty responsibilities during the event. The den/pack should plan to cook and clean as a group. Meal suggestions:

 
  • Friday night meal: families eat before arrival or bring a sack dinner.
  • Saturday morning meal: warm meal suitable to get the Scouts through a long and tiring day.
  • Saturday lunch: non-cooking meal requiring minimal preparation.
  • Saturday evening meal: warm meal.
  • Sunday morning: non-cooking breakfast with easy clean-up using foods that don't need continuous refrigeration, as it is often difficult to keep food cold this long in an ice chest.
Sample Duty Roster

Water
Crew

Cook
Crew

Cleanup
Crew

Fire
Crew

Saturday breakfast        
Saturday lunch        
Saturday dinner        
Sunday morning        

Knives and Axes

Knives may not be carried by Webelos Scouts during Webelos Woods, even though they may have earned the Whittling Chip. Axes are not approved for use by Webelos Scouts. Axes may only be used by adults or Scouts who have earned the Totin' Chip in the axe yard set up in the troop campsite. Webelos Scouts may use knives for meal preparation or similar activities under adult supervision.

Tentative Schedule

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Friday Night

4:30 pm   Camp opens
6:00 pm  Check-in opens in the Safari Room
9:30 pm  Check-in closes
9:45 pm Leader's meeting
10:30 pm  Lights out

Saturday

6:00 am Reveille
7:00 am Check-in opens for Saturday arrivals
8:00 am Opening ceremony and announcements at the flagpole
8:50  am Rotations begin
12:00 am Lunch
1:30 pm  Rotations resume
4:30 pm Check-in opens for guests for the Arrow of Light ceremony
5:20 pm Rotations end
5:40 pm  Closing flag ceremony
6:00 pm Dinner
6:30 pm Check-in closes for guests for the Arrow of Light ceremony
7:45 pm  Campfire program - Arena B (field uniform)
8:45 pm  Arrow of Light ceremony (field uniform)
10:30 pm  All guests leave
11:00 pm  Lights out

Sunday

6:00 am Reveille
9:00 am Interfaith service at the flagpole
9:15 am Check-out opens in the Safari Room
10:30 am Camp closes

 

 

Check-in and Check-out

The designated pack or troop leader (or individual registrant) will check-in at Safari Room in the administration building (approximately one mile past the main gate on the left). Registration lines can be long, so please be patient. Please have two binders of the following mandatory paperwork in order, as noted below, and in alphabetical order by the registrant. Registration staff will keep one binder and the other binder is to be kept in your campsite for inspection.

 

Friday-night arrivals 

Camp opens at 4:30 pm. Campsite assignments and vehicle parking passes will be available at the ranger station. Do not bypass the Ranger Station. After receiving the campsite number and parking pass proceed to the campsite and set-up.

Check-in will begin at 6:00 pm and close at 9:30 pm. The designated pack/troop leader (or individual registrant) should proceed to the Safari Room, in the headquarters building, with the required forms to complete the check-in process and to pick-up wristbands for their Webelos Scouts.

Saturday Arrival 

Camp will open at 7:00 am. Campsite assignments and vehicle parking passes will be available at the ranger station. Do not bypass the Ranger Station. After receiving the campsite number and parking pass proceed to the campsite and set-up. Then contact your designated leader to get wristbands.

Check-in opens at 7:00 am. The designated leader (or individual registrant) should proceed to the Safari Room located in the headquarters building, with the required forms to complete the check-in process and to pick-up wristbands.

For Webelos Scouts arriving on Saturday whose unit is already in camp, please proceed directly to your campsite. The Webelos leader will have the wristbands.

Saturday evening Arrow of Light Ceremony Guests

Family members and friends are invited to attend the Arrow of Light ceremonies as guests on Saturday evening. Check-in will begin at 4:30 pm and close at 6:30 pm. All guests must proceed directly to the administrative building to park their vehicles and check-in. Do not go directly to the campsites. There is no charge for Saturday evening guests.

Sunday Departure 

Check-out will open at 9:15 am. The designated pack/troop leader will be responsible for checking-out their unit on Sunday and should plan to be the last person in the unit to leave. All forms, patches, and awards will be given to the designated leader once the check-out campsite inspection has been completed. 

Rules and Regulations 

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Every adult attending must be familiar with the information on this page, Bovay Scout Ranch policies and procedures, and the Guide to Safe Scouting.

Membership

Scouts must be registered members of a Webelos den and meet the requirements of Webelos den membership as established by the Boy Scouts of America.

Leadership and Supervision

Webelos patch fades into Scout patchThe designated unit leader (or individual registrant) will be responsible for completing the check-in process. This designated leader will also be responsible for checking-out their unit on Sunday and should plan to be the last person in the unit to leave. Participants should know the name and contact information of the designated unit leader. All forms, patches, and awards will be given to the designated leader once the check-out campsite Inspection has been completed.

The den leaders of the Webelos dens will be designated as the leader for each den. All information will flow from the camp director (Scoutmaster), to the camp staff (senior patrol leaders), to the patrol leaders (den leaders), to the patrol members (Webelos Scouts, parents, and guests).

Webelos Scouts will be under the supervision of their Webelos leader and other adults in attendance at all times. The welfare of all Webelos Scouts is the joint responsibility of the den leader and the accompanying adults.

Leader's Meeting

A leader's meeting will be held Friday night at 9:45 pm in the Safari Room in the headquarters building. Final event instructions will be given. One adult leader from each pack must attend.  Each troop must send one adult leader, the senior patrol leader, and all designated Webelos Woods troop guides to the leader's meeting.

Wristbands

All Webelos Scouts and Siblings will be issued wristbands. The color of the wristband indicates which ceremony if any, each Webelos Scout will participate. These wristbands are to be worn at all times. Webelos Scouts without wristbands will not be allowed to participate in any events until their registration can be verified and wristband issued. If their registration cannot be verified they will be asked to leave. 

Campsites

  1. Final campsite locations will be assigned after registration closes. Each pack should coordinate among members to get their dens into camp efficiently. Packs and dens are not permitted to camp with the troops
  2. Packs will be assigned to the same campsites. Multiple dens within a pack must agree amongst themselves how to share the available space. Den number or name should identify each den area where possible. Each campsite has one pavilion that must be shared by all packs, not just the pack that is closest to the pavilion.
  3. Campsites will have approximately 200 square feet per Scout and adult partner registered. There may be up to 40 people in each campsite, so be courteous. If large cabin tents are used, they should be used for multiple Scout or partner pairs. No adult should sleep in a tent with any youth other than their own child. Den members pitching camp outside the assigned area for their unit will be asked to move.
  4. Water is available at each campsite. Restroom facilities are near each campsite. Electricity is available at the pavilion.

Parking 

There is to be no parking or driving on the grass! There are no exceptions to this rule. If your vehicle is found on the grass, The camp ranger may have it towed, at your expense, and if you are witnessed driving on the grass you may be asked to leave.

Every vehicle will receive a parking pass that must be filled out and placed visibly on the dash of the vehicle. Any vehicle found without a parking pass may be towed at the owner’s expense.

Scouts and other volunteers will be assisting with parking. Please follow their directions and be patient with the volunteers. There is limited parking in front of the campsites and there maybe multiple units and dens in the assigned campsite. Spots are first-come, first-serve. In the event there are no spots at your campsite:

  • Do not park in another campsites parking spot. Unload your vehicle and park it in the overflow lot which is in front of the administration building and dining hall.
  • If your family is arriving in multiple vehicles, please only take one space and park the secondary vehicles in the overflow lot.
  • Pack trailers need to be unloaded and parked in the overflow lot. Please leave contact information on the trailer.

Please be courteous and park correctly.

Guests attending the crossover ceremony on Saturday night will receive a parking pass when they check-In. This pass must be placed on the dash. All guest must park in the overflow Lot. Any guest requiring special parking assistance must inform the registration staff at check-in. Every effort will be made to find a parking spot at one of the ceremony locations. In the event there are no spaces available, we will find a way to shuttle these guest to the ceremonies.

It is against BSA policy for anyone to ride in the back of an open-top pickup truck or in a trailer. There is to be no transporting of people in the back of pickups or in trailers. While driving on camp roads care must be taken to avoid pedestrians.

No RVs, ATVs are allowed. Bicycles may be ridden around camp on roadways and gravel paths. Do not ride on sidewalks or on the Scout Plaza. Helmets must be worn at all times by youth and adults riding bicycles around camp.

Den Site Security 

Seek permission to enter another pack’s campsite before entering. Do not enter into another family tent unless specifically invited.

Garbage and Trash 

All garbage and trash is to be accumulated in trash bags to be removed at the end of Webelos Woods. No refuse is to be buried or left at Bovay Scout Ranch. There are dumpsters by the Ranger Station House for the disposal of your trash. Please compact trash as much as possible so as not to overfill the dumpsters too quickly.

Damages

Any damage to camp property, staff area tents, equipment, or other items will be the financial responsibility of the den leader.

Trees 

Attendees are not to cut down or cut branches from any live trees. There are many young trees that have been planted in recent years so that others who follow us will have shade and protection. Please be careful of these saplings and young trees and do everything you can to protect them. Scouts found damaging or defacing trees will be asked to leave the event. 

Flashlights

Scouts should not bring flashlights to the Webelos Woods campfire on Saturday night. Adults may bring flashlights to aid in navigating to and from the campfire. Any adults / Scouts remaining in their campsites during the Arrow of Light ceremonies should remain quiet and keep their lanterns down low so as not to interfere or disrupt these special events.

Emergency / Procedures

Medical 

  • Minor Medical Attention. All Units should have in their camp a first aid kit to address minor medical needs. In the event medical attention is required beyond basic Scout/leader rendered first aid, the individual should be transported by their parent/guardian or other (two-deep) adult leadership to a local healthcare facility. Any individual leaving camp to seek outside medical attention needs to report to the Safari Room in the administrative building before departing or have another adult leader from the unit report to Safari Room. The nearest 24-hour care facility is Grimes St. Joseph Health Center 210 South Judson Street Navasota, Texas 77868 (936-825-6585)
  • Life or death – Call 911 – then Rob Clausing at (281) 202-7992
  • Incident Reporting. Any incident that requires the intervention of medical personnel, involves emergency responders, or results in a response beyond Scout-rendered first aid must be reported. Near miss incidents (does not result in injury, illness, or damage by definition, but it had the potential to do so) should also be reported.

Fire

  • Sound alarm by yelling “Fire” and notify camp management immediately. Local fire authorities will be called to fight the fire.
  • Because of the age of the Scouts, it is not recommended that any firefighting action take place. Remove yourself and others from harm’s way and notify camp staff.
  • Move Webelos Scouts and family members to a safe location away from fire danger, usually in the parking lot in front of the campsite. Ensure that all members of your unit are accounted for and that they remain together and calm.
  • In an emergency, the central alarm will be sounded (siren blown continuously for three minutes) to warn camp. Camp staff personnel will be dispatched to campsites to give further instructions.
  • Be prepared to mobilize to a safe location.
  • Three short blasts of the siren will signal the all-clear. A radio announcement will also communicate the all-clear.

Inclement Weather

  • When threatening weather occurs, all persons in campsites should go to the nearest restroom building or their vehicles (lighting only). All persons in a program area should move to the nearest building or structure.

Incident Reporting

  • Any incident that requires the intervention of medical personnel, involves emergency responders, or results in a response beyond Scout-rendered first aid must be reported. Near miss incidents (does not result in injury, illness, or damage by definition, but it had the potential to do so) should also be reported.

Late-Breaking Information

For late-breaking news and announcements, join our district Facebook page and sign up for our district e-mail list

Bovay Scout Ranch is a council camp. The 1,498 acres are a natural paradise for plants and wildlife with rolling hills, lakes, and campsites surrounded by native Huisache and Bois-d'arc trees and spectacular sunsets.

The camp is located about six miles south of Navasota (one mile south of TX-6 BUS N and Tx-6 N Split) on the east side of TX-6 on County Road 317 (3450 County Road 317, Navasota, TX 77868).

Directions through Hempstead:

  • Take Hwy 290W through Hempstead
  • From Hempstead take
    Hwy 6N for 16 miles
  • Turn right onto County Road 317
  • Travel to the end of road past the camp gate

Directions through Conroe:

  • From Conroe take Hwy 105W
    for 45 miles
  • Turn left onto Hwy 6 South
    for 3 miles
  • Turn left onto County Road 317
    (just past Grassy Creek)
  • Travel to the end of road past the camp gate.

Note: When leaving camp, be extremely cautious as this is a 75 mph zone with poor visibility of oncoming traffic due to the hill. Many people will be leaving at the same time, do not bunch up in the median. Instead of crossing two lanes of high-speed traffic, it may be advisable to turn right and then u-turn at the next available median a short distance away. 

Maps

 

Bovay Scout Ranch Prayer

For the trees, lakes, and hills, We thank thee O God,
For the fun, friends, and fellowship, We thank thee O God,
For the food that has been prepared, We thank thee O God. Amen.

All facilities are ADA-compliant (wheelchair accessible)

Ranger Building

The Ranger Building is the first building past the entrance gate. All visitors are to stop at the ranger building to get campsite assignments, parking permits, and instructions.

Campsites

Campsites are nestled in shaded areas throughout the camp. Campsites have unique and stunning views of prairies, lakes and woods, breathtaking sunsets, and glorious sunrises.

Campers provide their own tents. Campsites are equipped with a water spigot with potable drinking water, a covered pavilion with lights and one power plug, picnic tables, flag pole, and a campfire ring. Campers can park in the parking lot next to the campsite.

Shower Houses

Shower houses are located between campsites. Individual stalls are ADA-compliant and have a toilet, shower, and sink. The shower houses are shared by campers in two or three campsites.

 

Amphitheatre

Two amphitheaters are available for campfires and Arrow of Light ceremonies.

Colonneh Lodge Chapel

The chapel is nestled near the serenity of Lake George, Interfaith services can be conducted at the chapel.

Where council policies are more restrictive than national policies, the council policies apply.

  1. Safety is Your Responsibility posterSafety. The BSA's Commitment to Safety is ongoing and we want you to know that the safety of our youth, volunteers, staff, and employees cannot be compromised. The Boy Scouts of America puts the utmost importance on the safe and healthy environments for its youth membership. The Sam Houston Area Council takes great strides to ensure the safety of its youth as well as the adult volunteer leadership that interacts with them. 

    All BSA's Guide to Safe Scouting policies must be followed and all Scouting activities be conducted in a safe and prudent manner including the Age-Appropriate Guidelines for Scouting Activities. All participants must follow youth protection guidelines at all Scouting events. Highlights include:
  • Two-deep leadership on all outings is required.  
  • One-on-one contact between adults and youth members is prohibited. 
  • The buddy system should be used at all times. 
  • Discipline must be constructive.

Health and safety must be integrated into everything we do, to the point that no injuries are acceptable beyond those that are readily treatable by Scout-rendered first aid. As an aid in the continuing effort to protect participants in a Scout activity, the BSA National Health and Safety Committee and the Council Services Division of the BSA National Council have developed the SAFE Checklist of BSA safety procedures for physical activity. These 16 points, which embody good judgment and common sense, are applicable to all activities.

Youth Protection Guidelines     Guide to Safe Scouting      SAFE Checlist      Enterprise Risk Management

Resources: Campout Safety Checklist • Activity Consent Form and Approval By Parents or Legal Guardian • Scouting Safely • Reminders for Outings Overnight Checklist Cubs Scouts Overnight Checklist Webelos Scouts

  1. Leadership Requirements. Each registered unit must provide a minimum of two-deep leadership. Sharing adult leaders during council activities by two units in order to satisfy two-deep leadership requirements is NOT allowed.   

    “Two registered adult leaders 21 years of age or over are required at all Scouting activities, including meetings. There must be a registered female adult leader 21 years of age or over in every unit serving females. A registered female adult leader 21 years of age or over must be present for any activity involving female youth. Notwithstanding the minimum leader requirements, age- and program-appropriate supervision must always be provided." (SourceYouth Protection and Barriers to Abuse FAQs

    "All adults accompanying a Scouting unit who are present at the activity for 72 total hours or more must be registered as leaders. The 72 hours need not be consecutive. One-on-one contact between adult leaders and youth members is prohibited both inside and outside of Scouting." (Source)

    Adult ratios for Cub Scouts (Source) Cub Scouts should attend the camping event with their parent(s)/ guardian(s).
  • Lions and Tigers must have their adult partner present to take part. (Source)
  • For all other ranks: only in exceptional circumstances, a Cub Scout whose parent or legal guardian cannot attend a unit overnight camping trip may participate under the supervision of another registered adult member of the BSA, a parent of a Cub Scout who is also attending. The unit leader and a parent or legal guardian must agree to the arrangement, and all Youth Protection policies apply. At no time may another adult accept responsibility for more than one additional nonfamily member youth.(Source)
  • Webelos Den Camping: Each Scout should attend with their parent(s) or guardian(s). A Webelos Scout whose parent or legal guardian cannot attend a den overnight camping trip may participate under the supervision of at least two registered leaders. The leaders and a parent or legal guardian must agree to the arrangement, and all youth protection policies apply. (Source)
  • Tenting
  1. Medical Forms. Every participant must have a current BSA Annual Health and Medical Record. During weekend camping, unit leaders keep a copy of medical forms for all participants. During long-term camp, units are to take two copies of the forms (one for the health lodge and one to keep in the campsite).
  2. Medications. The taking of prescription medication is the responsibility of the individual taking the medication and/or that individual’s parent or guardian. Unit leaders should ensure that prescription medications for their Scouts are properly stored and administered. (Source)

  3. Council Insurance. All registered members of Sam Houston Area Council troops are covered by Health Special Risk unit insurance. A claim form must accompany each Scout who is referred to an outside medical facility. This is secondary coverage. If there is no other policy, this will be the primary insurance. Out-of-council troops must provide proof of accident and sickness insurance upon arrival at camp. For more information or copies of the form, contact Wayne McCleland at 713-756-3309 or Wayne.McLeland@scouting.org. Generally, a copy of the form is not required by the medical facility at the time of treatment. The camp will file the initial claim at the time of treatment. All patients must be referred to the physician or hospital by camp health personnel. For additional information, contact wayne.mcleland@scouting.org.

  1. Background checks (for events 4+ days long). All adults in camp for any long-term camp or training with youth present (e.g., day camp, winter camp, summer camp, resident camp, NYTL) that is 4 days or longer must have a completed background check on file with the council. All registered adults will have a current background check completed as part of their recharter for the year. In order to protect the health and safety of youth attending residential camps in the State of Texas, the Texas legislature has enacted the Texas Youth Camp Safety and Health Act that requires the council to conduct a criminal background check and sex offender database check on every adult who will be at camp. All adults attending camp in any capacity must complete an Adult in Camp Compliance (ACC) form utilizing the link on the event webpage, a minimum of two weeks before the event, to allow sufficient time for the background checks to be completed. Completing this form allows the council office staff to complete a criminal background check on each adult in camp (regardless of time spent in camp). Visitors should also complete an ACC form; persons who have not completed an ACC form will have to be escorted by an adult the entire time they are on camp property and will only be permitted to enter camp if someone is available to escort them. The council reserves the right to deny participation by any adult based on the information obtained through the background check. The link to submit a form will be on the event webpage. (Source)
  1. Training.
  • trained patchYPT: All registered BSA adults must take Youth Protection Training (YPT) online. All parents attending a campout are highly encouraged to take YPT. (Source)
  • Hazardous Weather: At least one leader present must have current Planning and Preparing for Hazardous Weather taken online(Source)
  • For pack camping/overnighters and Webelos den camping: At least one adult on a pack family campout/overnighter must have completed Basic Adult Leader Outdoor Orientation (BALOO) to properly understand the importance of program intent, youth protection policies, health and safety, site selection, age-appropriate activities, and sufficient adult participation. Find a BALOO course near you. (Source)
  • CPR/AED and Basic First Aid (recommended for all adventures). (Source). Find first aid courses near you.
  • Additional training:
  1. Roster. Every group must submit a camp roster listing all participants to the campmaster or camp ranger by Saturday at 10:00 am.

                       Camp Roster
     
  2. Campsite Assignments. During camping activities at council properties, girl troops will be assigned to different campsites from boy troops. Venturing crews and ships will be assigned to different campsites as Scouts BSA units. Specific campsite assignments are provided when checking in at camp.
     
  3. Incident Reporting. Any incident that requires the intervention of medical personnel, involves emergency responders, or results in a response beyond Scout-rendered first aid must be reported. Near-miss incidents (does not result in injury, illness, or damage by definition, but it had the potential to do so) should also be reported. Report any known or suspected abuse or significant violations of youth protection policies that might put a youth at risk. using the Scouts First Helpline (24-hour helpline: 844-SCOUTS FIRST (844-726- 8871). The Scouts First Helpline is for reporting abuse or significant violations of the BSA’s youth protection policies only. While all youth protection policies must be taken seriously, minor, non-recurring infractions with no indication youth are at risk can be addressed at the unit level. Any other questions should continue to be directed to the BSA’s Member Care team at 972-580-2489. (Source)
     
  4. Transportation. Each troop is responsible for safe transportation to and from camp and meets the requirements as laid out in the current version of the Guide to Safe Scouting. Seat belts are required for all occupants. Passengers may not ride on the rear deck of a station wagon. Trucks may not be used for transporting passengers except in the cab. Trailers must never be used for carrying passengers. Use of ATVs, UTVs, or golf carts at camps other than at approved facilities is not allowed. Staff use of these types of vehicles in any camp will be approved and supervised by a camp ranger or camp director. (Source
    Resources: • Transportation Policy•​ Insurance Coverage•​ Driver’s Pledge•​ The Risk Zone, •​ Motor Vehicle and Driver Checklist, •​ Do you need to travel in uniform to be covered by BSA insurance?

     
  5. Vehicles. All vehicles must have a vehicle pass. These are available upon arrival at check-in. Speed Limits are 25 mph on main roads and 10 mph near campsites areas. Vehicles must stay on improved roads and parking areas. Do not drive or park in campsites or on the grass.
     
  6. Trash should not be buried or burned. All garbage should be placed in the dumpster.
     
  7. Damage to equipment and facilities. Report all lost or broken equipment to the camp ranger or camp master. Needed repairs: Report all lost or broken equipment or items needing repair to the camp ranger or campmaster.
     
  8. Tape. Only painter's tape can be used on buildings or pavilions; do not use any other tape (e.g., duct tape). If needing to hang something, use something that won't damage buildings or trees.
     
  9. Living trees at council properties may not be cut down without the approval of the camp ranger. Do not dig holes, climb or cut trees.
     
  10. Campfires are permitted in the designated fire rings and must be attended to at all times. Always have a shovel/rake and water or other extinguishing materials handy. Extinguish all fires before leaving camp properly by ensuring campfires are completely cold-out and completing a test on cooled ash for any sign of heat before the fire is considered extinguished. Beware of current fire conditions, especially if it has been dry and windy. Check for any active burn ban and consider wind direction and projected size of fire before starting. Keep fires low and reduce sparks in windy conditions. Do not use liquid accelerants. The use of liquid fuels for starting any type of fire is prohibited. Use of liquid-fueled stoves and lanterns is not permitted on council properties except as allowed during high adventure activities (e.g. backpacking stoves). Permission to use liquid-fueled devices must be obtained from the camp ranger before use. Government-issued fire bans supersede camp policy without exception. (Source
    Resources: •​ Fire Safety Tips; •​ Chemical Fuels and Equipment Policy

     
  11. Check-in. Check-in for weekend camping begins after 3:00 pm on Fridays and check-out is no later than 2:00 pm on Sundays. For other events, check the event-specific webpage.
     
  12. Departure procedures. Make sure the campsite, restrooms, showers, and pavilions are undamaged and clean, and that all gear and trash is removed. Scouts should conduct a police line where Scouts stand within arm’s length of each other and walk the entire campsite picking up all trash. Ashes from campfires should be removed from the fire rings and disposed of in ash barrels next to dumpsters.
     
  13. Fishing. Catch and release fishing is allowed at council camps. Bring your own poles. Fishing licenses are not required.
     
  14. Not Allowed. The following items are not allowed at council camps:
  • Alcoholic beverages or illegal drugs (Source)
  • Fireworks
  • Skateboards
  • Skates and rollerblades
  • Hammocks
  • Personally owned firearms, archery equipment, and crossbows. Normally, personally owned firearms and archery equipment may not be taken to council properties. However, there are certain circumstances related to high adventure programs that are best facilitated by using equipment not owned by the council (e.g. high caliber rifles, black powder firearms, pistols, and compound bows). In these cases, a permit to use personal firearms or archery equipment must be filed with the council shooting sports committee. When approved, this form will be presented to the camp master, ranger, or camp director at the time the equipment is brought to camp. While at camp, this equipment will be secured in approved council storage facilities.
  • Personally owned slingshots or projectiles
  • Personally owned offroad vehicles (ATV/UTV/Golf Carts)
  • Personally owned watercraft. Normally, personally owned watercraft (e.g. rowboats, canoes, kayaks, jet skis, sailboats) may not to used at council properties. However, there are certain circumstances related to high adventure programs that are best facilitated by using equipment not owned by the council. Venture crews and ships may own watercraft that are well suited for use at council properties. Permission to use such equipment must be obtained from the camp ranger at the appropriate property. This approval must be presented at the camp before launching any watercraft. Appropriate precautions must be taken to clean such watercraft prior to use in order to prevent contamination of council properties. Non-council-owned watercraft are not permitted to be stored on council properties.
  • Personally owned generators except as approved by the camp director or ranger.
  • Personal climbing harnesses and helmets, if inspected and approved by the lead climbing instructor at the time of use may be used on council properties. All other personally owned climbing gear may not be used on council properties, except equipment used to support high adventure programs or trainings that are best facilitated by using specialized equipment not owned by the council (e.g. protection, ascenders, etc). In these cases, requests must be submitted to the council climbing committee for approval prior to use. Approved requests will be provided to the camp ranger at the council property prior to use of the equipment.
  • Radio-controlled boats, aircraft, or vehicles other than for council-approved programs.
  1. Alcohol, Tobacco, Drugs. Smoking/vaping is only allowed in one’s own vehicle in the parking areas out of the view of Scouts. The use of tobacco or vaping in any form by campers under 21 years of age is not allowed. As outlined in the Scouter Code of Conduct, Scouting activities are not a place to possess, distribute, transport, consume, or use any of the following items prohibited by law or in violation of any Scouting rules, regulations, and policies: alcoholic beverages or controlled substances, including marijuana. In addition, the Code of Conduct specifies that if you are taking prescription medications with the potential of impairing any functioning or judgment, you will not engage in activities that would put youth at risk, including driving or operating equipment. (Source)
     
  2. Footwear. In order to protect feet from weather conditions and environmental stressors and to reduce the possibility of foot injuries, closed-toe shoes are to be worn at all times in camp. At Camp Strake and Bovay Scout Ranch, sandals may be worn inside the enclosed pool areas; however, closed-toe shoes are to be worn during movement to and from the pool area. (Source)
     
  3. Uniforms. The field uniform and activity uniform are encouraged. (Source) Summers in the east Texas area tend to be hot and humid. It is a tropical climate where afternoon rain showers are common. Campers should carry a daypack with rain gear and a water bottle. There is a water station at each campsite where water bottles can be filled. Winters can be very cold; staying warm requires finding the right combination of layers with specific layers depending on your body, the temperature, wind speeds, and how much you sweat. Resources: Let’s stop the practice of having Scouts sing for a lost item.
     
  4. Bikes. All cyclists must wear a properly sized and fitted helmet. The use of motorized bicycles, skateboards, or scooters at council camps is not allowed. Resource: Biking
     
  5. Pets are not allowed in camp except for service animals. Permission to use service animals must be approved/granted by the camp ranger. Any service animals in the camp must be secured by the owner at all times. (Source)
     
  6. Swim Tests (Camp Strake & Bovay Scout Ranch). All individuals participating in aquatics programs on council properties must have successfully completed an appropriate BSA swim test as outlined in Chapter 5 of the BSA Aquatics Supervision, pamphlet No. 34346 (pp 37-42). The test may be conducted by units prior to their attendance at a council aquatics program provided the test is validated by qualified supervision using the BSA swim test (Form 430-122). Qualified supervision includes those leaders who have successfully completed BSA Aquatics courses (Instructor, Lifeguard, Cub Supervisor, Swimming and Rescue), or Red Cross or YMCA Lifeguard qualification. A current copy of the supervisor’s certification must be attached to the swim test record form. Completed and validated swim test records must be provided to camp staff before participation in aquatics programs will be permitted. The council camp aquatics program director or camp director will review all unit swim test forms, and determine what, if any, retests at camp may be required. (Source)
     
  7. Photographs. Please be advised that promotional videotaping/photography may be in progress at any time at an event. Your entrance constitutes your agreement that the council and district have the right and permission to use and publish the photographs/film/ videotapes/electronic representations and/or sound recordings made at Scouting activities. (Source: BSA Annual Health and Medical Form - Part A)
     
  8. Drones. Personally owned drones (i.e., UAS or small-unmanned aircraft systems) may only be used by adults on council properties with the approval of the camp ranger. The ranger will also specify permissible times and areas for operation in order to prevent interference with any camp activities. Drone safety is the law. Operators flying unmanned aircraft can endanger other aircraft, people, or property when flying recklessly or without regard to risks. The Federal Aviation Administration (FAA) assumes owners and operators of unmanned aircraft are generally concerned about safety and willing to exercise good judgment when flying their aircraft. However, basic aeronautical knowledge and awareness of responsibilities in shared airspace are not common knowledge. Refer to the Pilot’s Handbook of Aeronautical Knowledge. There are two types of fliers: recreational flyers and certificated remote pilots. Recreational drone flight rules only apply to flights that are purely for fun or personal enjoyment and are not operated for a business or any form of compensation. Flights for any other purpose (including volunteering for a non-profit organization like taking pictures or video as goodwill) require part 107 certificationDrone flyers (remote pilot in command) must:
    • Ensure the UAS is not conducting surveillance or photographing persons in areas where there is an expectation of privacy without the individual’s permission. (Source)
    • Ensure the operating environment is safe and that the operator is competent and proficient in the operation of the sUAS.
    • Ensure the UAS is not flying in adverse weather conditions such as in high winds or reduced visibility.
    • Ensure the UAS is not flying at night, over people or moving vehicles, or from a moving vehicle, and remains at least 25 feet away from individuals and vulnerable property. Only drone pilots operating under Part 107 (certificated remote pilots) may fly at night or over people and moving vehicles following FAA rules. (Source & Source)
    • Fly below 400'. (Source)
    • Keep the drone in eyesight at all times (Source). Use a visual observer to also keep eyes on the aircraft at all times to ensure it is not a collision hazard.
    • If the drone weighs more than 0.55 pounds, it must be a registered FAA Drone Zone.
    • Follow the BSA’s drone safety guidelinesFAA rules, and all local laws and ordinances.
    • Fly only for recreational purposes, not business, unless the pilot is a certified remote pilot (part 107 certification). (Source)
    • Complete The Recreational UAS Safety Test (TRUST) and present the completion certificate to the ranger, if requested.
      Certified remote pilots must also present proof of FAA Part 107 certification, if requested. (Source)

About the Buddy System

Scouting’s buddy system calls for Scouts to pair up with a friend or two for all activities. This helps ensure safety and accountability and teaches Scouts to have responsibility for others. The buddy system is a key part of Scouting’s Barriers to Abuse. Looking out for one another anywhere and everywhere is the keystone to the buddy system. Just because you’re in a populous place doesn’t mean you can’t get overlooked by those around you. Buddies are there to watch you when others may not. They stay nearby to monitor you, alerting a safety team if help is needed. (Learn More)

Buddy system guidelines: 

  • The buddy system should be used at all times, not just for aquatics. 
  • It’s recommended that buddies know and be comfortable with each other. No youth should be forced into or made to feel uncomfortable by a buddy assignment.
  • It is strongly encouraged to pair Scouts of similar abilities, ages and maturity. Buddy pairs should be no more than two years apart in age and should be single gender. There are no boy-girl buddy pairs in any programs, including Venturing and Sea Scouts.
  • A buddy team may consist of three Scouts when necessary, like an odd number in a group.

The Adventure Plan (TAP)

Just as young people grow, learn and mature in a continuing progression of experience so, too, do the camping and outdoor programs of the BSA. The BSA offers a continuum of experiences based on the age, interest and ability level of youth, and also offers recognition awards for all levels of Scouting outdoor AdventuresThe Adventure Plan (TAP) is a tool to guide unit leaders through all stages of adventure planning.

The Adventure Plan (TAP)

Food

Outdoor Principals

Outdoor Awards

Leave No Trace

Instilling values in young people and preparing them to make moral and ethical choices throughout their lifetime is the mission of the Boy Scouts of America. Leave No Trace helps reinforce that mission, and reminds us to respect the rights of other users of the outdoors as well as future generations. Appreciation for our natural environment and knowledge of the interrelationships of nature bolster our respect and reverence toward the environment and nature. Leave No Trace is an awareness and an attitude rather than a set of rules. It applies in your backyard or local park as much as in the backcountry. We should all practice Leave No Trace in our thinking and actions–wherever we go.

The principles of Leave No Trace might seem unimportant until you consider the combined effects of millions of outdoor visitors. One poorly located campsite or campfire may have little significance, but thousands of such instances seriously degrade the outdoor experience for all. Leaving no Trace is everyone’s responsibility. All participants are to follow the seven principles of Leave No Trace

  1. Plan Ahead and Prepare
  2. Travel and Camp on Durable Surfaces
  3. Dispose of Waste Properly (Pack It In, Pack It Out)
  4. Leave What You Find
  5. Minimize Campfire Impacts
  6. Respect Wildlife
  7. Be Considerate of Other Visitors

Winter Camping Tips

Sources: Winter camping tips and tricks to help you enjoy the fourth season, Eight essentials for staying warm while cold-weather campingOutdoor Smarts: How to Keep Warm in Camping's Fourth SeasonHow to Stay Warm With the Right Winter Gear

What are some winter camping tips?
Dressing for the cold. When dressing for cold weather, focus on a layering system including the three Ws: wicking, warmth and wind. Your base layer should be wicking (like an athletic shirt), an insulating layer should be warming (like fleece or wool) and an exterior layer should block the wind. Use clothing you have, focusing on the right combination of fabrics. 

The three W’s. Every cold-weather camper needs to dress for the occasion. You’ll need a wicking layer (long underwear), a “warm” layer (fleece), and a “wind” layer (waterproof shell).

Wicking Layer or Base. Also commonly known as long underwear, the base layer is worn closest to your skin. Its main job is to wick away sweat and moisture so your skin stays dry. Wear it relatively tight to the skin and use only wool or synthetic base layers. Never use cotton because it will not keep you warm once it’s wet, whether from sweat or precipitation. These base layers come in various weights, from heavy for frigid conditions to lightweight for warmer temps and activities that cause a lot of sweating, such as strenuous hiking and cross-country skiing. It’s a good idea to have one extra pair of base layers to change into every night at camp.
Warmth Layer or Insulation. The insulation layer is worn atop the base layer and is designed to provide the majority of your insulation. It should be made of fleece, wool, down or synthetic insulation and can be a pullover, zip-up jacket or vest, depending on how much insulation you need.
Windproofing Layer or Shell. The outermost layer, the shell jacket and pants protect you from wind and wet conditions. There are two types of shells: the hard shell is a lightweight layer that’s windproof and waterproof, capable of handling heavy rain and very wet conditions; a softshell is made of a more flexible, soft-faced material that’s windproof yet highly breathable, and water-resistant enough to protect you against everything except a heavy downpour.

Mittens. Mittens are warmer than gloves. If insulated mittens get wet, they stay that way. Wool mitts worn inside leather or nylon shells are removable for faster drying. Wool gloves are needed for dexterity when cooking.

Sleeping. Be sure to change into dry clothes for sleeping — moisture retained in field clothes will cause chilling. For overnight warmth, wear wool, polypropylene, or polyester (never cotton!) long johns, socks, and a balaclava to bed. Place a scarf across your neck to seal drafts.

Sleeping bags. Two sleeping bags — one placed inside the other — should provide enough warmth down to about zero degrees. If you don’t have a closed-cell foam pad to use as a sleeping mat, try half-inch-thick foam carpet padding.

Ground cloth. In warmer months, a plastic ground cloth should be used inside your tent to stay dry. However, in winter, use the ground cloth beneath your tent to keep it from freezing to the ground.

Toes cold? Put on a hat. Your body loses up to half of its total heat in 40-degree temperatures. So, when it’s below freezing and your head is uncovered, you could be radiating more than three-fourths of your overall body heat from your head.

Baggy clothes are back in style at least in the freezing-cold wilderness. Your body heats itself most efficiently when it’s enveloped in a layer of warm air. If your clothes are too tight, you’re strangling the cold right out of your body. Dressing in loose layers helps aid this convection layer of air. Tight clothes or too-tight boots can also restrict blood flow.

Stay hydrated. In winter, you may not be aware of how much you’re sweating. A gulp of ice-cold water is hardly appetizing, but it is important to keep drinking. Hot drinks and soup are great ways to replenish liquids, electrolytes, and heat. Keep extra tea bags on hand, as well as bouillon cubes, and hand out hot drinks liberally, especially at the end of the day when energy is low.

Contact

For questions, contact the Webelos Woods camp director, Brandon Cernetisch.