All council camp policies and BSA's Guide to Safe Scouting policies must be followed and all Scouting activities be conducted in a safe and prudent manner including the Age-Appropriate Guidelines for Scouting Activities.
Guidance for the Pandemic Response continues to be updated by the Sam Houston Area Council, The Boy Scouts of America, and the Centers for Disease Control. The current pandemic situation continues to evolve. See the latest council guidelines.
Anyone who feels sick must stay home. Every member, volunteer, and family must evaluate their unique circumstances and make an informed decision before attending in-person activities. If you become sick or develop symptoms during the event, isolate yourself, notify the event staff, then go home and seek care.
All leadership (parents and leaders) must complete Youth Protection Training prior to attending camp. Training can be completed online at my.scouting.org.
The BSA has adopted the following policies for the safety and well-being of its members. These policies primarily protect youth members; however, they also serve to protect adult leaders. All parents and caregivers should understand that our leaders are to abide by these safeguards. All adults attending must follow these guidelines with all youth.
No One-on-One Contact
One-on-one contact between adults and youth members is not permitted. In situations that require a personal conference; the meeting is to be conducted in view of others. Adult leaders must respect the privacy of youth members in all situations and intrude only to the extent that health and safety require. Scout campers must extend the same courtesy.
In Cub Scouting, parents and guardians may share a tent with their family. There are to be no exceptions. Spouses may share tents. (Source)
Visitors must check-in at the camp office to sign in. Visitors are subject to all youth protection guidelines above.
All Scouts should be instructed on the proper use of the Buddy System prior to arrival. The Buddy System must be used at all times. There are to be no exceptions. Any Scout found to not be using the Buddy System will be stopped and the unit leader will be contacted. The Scout will not be allowed to continue until a buddy is available.
Vehicles and Parking
- The health, safety, and well-being of our members, volunteers, and parents is paramount. The number one cause of fatalities, injuries, and insurance claims throughout the BSA involves vehicles in camps. Rules and policies are in place to reduce potential hazards and events and to help ensure everyone has an enjoyable time. Please review the policies below so that you are aware and do your part to reduce hazards and ensure the safety of yourself and others.
- No parking or driving on the grass. Any vehicle found to be parked on the grass is subject, at the camp ranger’s discretion, to be towed at the owner’s expense. Anyone that is witnessed to be driving on the grass may, at the camp ranger’s discretion, be asked to leave.
- Please obey posted speed limits. Anyone that is witnessed to be driving above posted speed limits or in an unsafe manner may, at the camp ranger’s discretion, be asked to leave.
- The camp ranger has sole authority over these decisions. Cuboree staff are not able to and will not interfere in these decisions.
- Each vehicle will receive a parking pass that must be filled out and placed visibly on the dash of the vehicle.
- There is limited parking in front of the campsites. In the event there are not available parking spots at your campsite, unload your vehicle and park it in the administration building / dining hall parking lot. Do not park at another campsite.
- Vehicles parked at the campsites will not be allowed to move after lights out/taps on Friday evening and Roads A and B will be blocked. If a vehicle will need to leave before checkout on Sunday morning, it should be parked in the administration building / dining hall parking lot.
- Seatbelts must be worn at all times.
- It is against BSA policy for ANYONE to ride in the back of a pickup truck or in a trailer. There is to be no transporting of people in the back of pickups or in trailers.
- Use of electronic devices while driving within the camp is prohibited. While driving on camp roads care must be taken to avoid pedestrians.
- No RVs, ATVs are allowed. Bicycles may be ridden around camp on roadways and gravel paths. Do not ride on sidewalks. Helmets must be worn at all times by youth and adults riding bicycles around camp.
Smoking is not allowed around the Scouts. Per the Guide to Safe Scouting, smoking or vaping by youth at any Scouting event shall not be tolerated.
"An important way adult leaders can model healthy living is by following the policies on alcohol, tobacco, and drugs. Leaders should support the attitude that they, as well as youths, are better off without tobacco in any form and may not allow the use of tobacco products at any BSA activity involving youth participants. This includes the use of electronic cigarettes, personal vaporizers, or electronic nicotine delivery systems that simulate tobacco smoking. All Scouting functions, meetings, and activities should be conducted on a smoke-free basis, with smoking areas located away from all participants. As outlined in the Scouter Code of Conduct, Scouting activities are not a place to possess, distribute, transport, consume, or use any of the following items prohibited by law or in violation of any Scouting rules, regulations, and policies: alcoholic beverages or controlled substances, including marijuana. In addition, the Code of Conduct specifies that if you are taking prescription medications with the potential of impairing any functioning or judgment, you will not engage in activities that would put Scouts at risk, including driving or operating equipment."
Smoking by adults is not permitted in any tent, pavilion or building. Smoking is also not permitted in the dining hall at any time. While we highly discourage smoking while in camp, adults who choose to do so in the designated areas and must not smoke within sight of any youth. Moreover, in the event of a burn ban, smoking may be prohibited on the property. Please check with the camp director to determine whether such a burn ban is in place.
For the purposes of this camporee the camp director has defined the designated smoking area as the person’s own vehicle with the windows rolled up. Further, this vehicle must be parked at the Administration / Dining Hall parking lot. There are to be no exceptions and anyone found to be violating the camp smoking policy will be asked to leave.
Alcohol / Controlled Substances
In accordance with the national policy of the Boy Scouts of America, alcohol and illegal drugs are not permitted on camp property. Discover of these items will result in immediate dismissal from the property. Moreover, anyone found to be in possession of any illegal substance on camp property has committed a trespass and is subject to arrest.
Pursuant to Section 30.06, Penal Code (trespass by a license holder with a concealed handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing law), may not enter camp property with a concealed handgun.
Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing law), may not enter camp property with a handgun that is carried openly.
NO PERSONAL Firearms and ammunition are allowed on camp property. All program supplies needed are available at the camp for use in the Shooting Sports area. Personal bows, shotguns, and other firearms are not allowed on camp property.
Wood-fueled campfires can be built in the campsites, but should only be built in camp-supplied fire pits. No other ground fires should be built. Fires must be attended at all tunes by an adult and is to be extinguished before departing the campsite for events or evening activities.
Units will need to bring their own firewood. There is no firewood available at the camp. All firewood brought to camp must also leave with you, including partially burnt firewood.
Campsite fire rings are not designed for large bonfires. keep fires contained and flames less than two feet above the ground. Depending on the weather, a fire ban may be active during the camping weekend. Fire bans are issued by the County Fire Marshal and the camp staff cannot override that decision. If a fire ban is in force during the weekend, no open fires will be allowed.
All campfire rings are to be cleaned out before departing on Sunday. Any material left in the fire ring is required to be cleaned out.
Each campsite will have a 5-gallon fire bucket to be filled with water and kept by the fire at all times. This is mandatory.
Lanterns and Stoves
Propane-fueled lanterns and stoves may be used under adult supervision. Liquid-fueled equipment using fuels such as Coleman fuel, kerosene, or white gas are specifically prohibited. There should never be any open flames in a tent. Tent light should be provided where necessary by flashlight or battery-powered lanterns.
Insects and Poisonous Plants
As always, be prepared to defend yourselves against mosquitoes, chiggers, and ticks. Be prepared to treat fire ant bites and poison ivy.
All dens must be fully prepared for the weather conditions typical for this time of the year. It will rain, shine, be sunny, and cold all in the same weekend. Please bring enough clothing to be as comfortable as possible.
Thunderstorms or Tornadoes
When threatening weather occurs, all persons in campsites should go to the nearest restroom building or their vehicles (lighting only). All persons in a program area should move to the nearest building or structure.